Hinxton Hall Conference Centre, Wellcome Genome Campus, Hinxton, Cambridgeshire, CB10 1RQ.

Set up day 3rd February from 12pm to 11pm and 4th Feb 6am to 8am.

Exhibitor shipments will be accepted by the venue NO SOONER than 30th January 2026 and we ask that any collections are made immediately following your event (the day of).  Note there  is no forklift on site but there will be a pallet trolley for your shared use.

The conference centre reception will handle exhibitor inbound and outbound shipments. A safe means of access must be used at all times. Usually this will be via the main automatic doors located at the front of the conference centre building. The building is open and front desk manned 24 hours a day. Exhibitors wishing to access the building to set up their stands must make prior arrangements through their event organiser. The dimensions of the main conference centre doors: 168cm wide/ 213cm tall. 

• Exhibition break down is from 6pm on 5th February (following a second attendee drinks reception in the exhibition area)
• Collections can be anytime between 6:30pm to 11pm on 5th Feb Or from 7am 6th February.
• Attendees can access the exhibition from 8am on 4th February, please ensure all packing and shipping material is cleared away by then.

ACCOMODATION

Recommend to onsite  stay at the venue or 3 min walk at https://redlionhinxton.co.uk/ or  at Holiday Inn Express, Duxford.

Enter code WORD2026 above and select dates. Issue with code? Then call: Reception on +44 (0)1223 495000 or email conference.reception@hinxtonhall.org.

There are also free coaches on the 'Organoid Express' both days from local train stations and hotels as below. Booking needed.

4th & 5th February 2026 TO WORD+2026

DEPART Great Chesterford Train Station 7:05am 7:20am

Main road by Duxford Lodge Hotel 7:20am 7:35am

Holiday Inn Express Duxford/Red Lion side Whittlesford train station. 7:30am 7:45am

ARRIVE Hinxton Hall Conference centre 7:45am 8:00am

4th February 2025 FROM WORD+2026

DEPART Hinxton Hall Conference centre 7:15pm 8:00pm

Holiday Inn Express Duxford /Red Lion side Whittlesford train station. 7:30pm 8:15pm

Main road by Duxford Lodge Hotel 7:40pm 8:25pm

ARRIVE Great Chesterford Train Station 7:55pm 8:40pm      

5th February 2025 FROM WORD+2026

DEPART Hinxton Hall Conference centre 5:30pm

Holiday Inn Express Duxford/Red Lion side Whittlesford train station. 5:45pm

Main road by Duxford Lodge Hotel 5:55pm

ARRIVE Great Chesterford Train Station 6:10pm

Exhibition Stands

Ceiling height max of 2.24m. Space 3X2M (for your booth/backdrop/pull up banners etc)

As standard, we provide each exhibitor with a 6ft (1.8m) clothed trestle table (max hold weight: 125kg) 2 x chairs, 1 x extension lead and power is available. Please note, we don’t have 3 phase power in the event space we have standard UK 3 pin plug sockets.

• For FULL information please see after exhibition plan below and contact the Hinxton Hall Conference Centre Events Team: Conference.centre@hinxtonhall.org
  • Please arrange for shipments to be sent/collected from;
  • Hinxton Hall Conference Centre, Wellcome Genome Campus, Hinxton, Cambridgeshire, CB10 1RQ
  • Please ensure the following are clearly visible on any shipments to the conference centre;
  • Exhibitor name
  • Name of conference/event: WORD+2026
  • Date on which event is taking place: 4th-5th Feb 2026
  • We have shipping labels please use following format. Any items incorrectly labelled may be refused.

-------------------------------------------------------------------------

FAO Hannah Anderson 
Hinxton Hall Conference Centre
Wellcome Genome Campus
Hinxton
Cambridgeshire
CB10 1RQ
-------------------------------------------------------------------------
Event Name: WORD+26
Event Date: 4th and 5th February 2026
Box number ____ of _____

--------------------------------------------------------------------------------------

• • Any issues email Conference.centre@hinxtonhall.org 

    • We ask that exhibitors provide adequate information to their event organiser regarding size and quantity of any deliveries prior to the event. Deliveries by pallet will only be accepted by prior arrangement. We do not have any trolley facilities or staff able to assist with actively moving deliveries. When you finish packing up after your event, we kindly ask you to package your items ready for collection and take your outbound parcels to Reception to document ready for collection, ensuring they are clearly labelled with your name, company and address.
• We also recommend : www.cameronlogistics.co.uk who provide a complete solution for logistics, exhibition courier and transportation requirements.
• Exhibition layout booth locations coming soon.

Booth locations:

Talks and posters.

• TALKS: 26th January deadline for sponsored talk TALK UPLOAD LINK NOW OPEN
• Talk should be named as follows: WORD2026_day of talk_Company name_presenter name.
• Speakers from exhibiting companies, have unseated auditorium access for their talk duration. 20mins before their talk they may of course take a seat if available until their talk. This needs to be adhered to by all or reduces potential customers  joining the event. We are expecting another sell out, with a waiting list and need to give those researchers the opportunity to join.
• POSTER UPLINK NOW OPEN here. Receipt of posters by 26th January.
• Format: Overview. Introduction. Methods. Results. Conclusions. Posters must be a PDF submission (Max 5MB) in size A0 portrait .Bring the printed poster to the event, it will also be displayed digitally. Your poster will remain for the duration of WORD+2026 with allocated presentation times.

Online Exhibitor portal for lead scanning and event management

NEW: Your event lead/marketing owner for the event can now invite booth members directly.

Process:

1. Invite, Booth attendee from event Portal (if needed, this may have already been done for you)
2. Booth attendee MUST accept email (from backstage.zoho.eu ASAP): check SPAM folders.
3. Booth attendee then can claim their free ticket in the confirmation email received or HERE.
4. Booth attendee can login to the EVENT APPS below for LEAD SCANNING:  Apple or Google. 

Any help needed, please email support@worc.community

DO NOT Register by any other means. All booth attendees have access to the streaming room to watch talks, but the auditorium is reserved for researchers- your potential customers to keep the sales: attendee ratio high :-) 

Speakers from exhibiting companies.  Have unseated auditorium access for their talk duration. 20mins before their talk they may of course take a seat if available until their talk. This needs to be adhered to by all or reduces potential customers  joining the event. We are expecting another sell out, with a waiting list and need to give those researchers the opportunity to join.

EVENT APP is ZOHO Backstage: Please check for emails from backstage.zoho.eu

Add and qualify leads using Lead Capture to avoid the need to share physical business cards while meeting leads at your booth. You can also add notes during your interaction, which other booth members will be able to refer to. These notes will also serve as valuable insights to help tailor future communications during later follow-up to nurture leads after the event concludes. NOTE we take no responsibility for any loss of lead data or app malfunction, always recommend you take a separate picture or note of the person you have speaking to for back up in a worst case scenario. Only booth admins are authorized to export the lead report.

All BOOTH ATTENDEES MUST DOWNLOAD THE APP

 Apple or Google.  FYI When scanning (item one above needed) or manual entry the following info is filled (automatically) or manually. Booth admins or owners can access all lead lists etc the lead form looks as below also see here. A .pdf guide is available here.

ATTENDEE LISTS

GDPR compliant delegate lists will be available just before or just after the event (we do one final GDPR check with all attendees last week before event)

Interviews at your booth! 

Book yours with: Rizwan Chaudhrey, RSK-Solutions/ RSK Life Science Media 

+44 7838 115527  Email: rsk-solutions@outlook.com

Images for promotion and sharing on social media here:

MAIN LOGO 

WEBSITE

WORC.COMMUNITY LOG0

• Summary agenda 

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  •  Frequently Asked Questions

  • Will I have access to Wifi during the event?
  • Yes. We have guest Wifi available
  • Can I store my empty packing cases?
  • No. There are no storage facilities available at the venue, if you have packing material that you need to store you will need to make arrangements for this on your stand or in your vehicles.
  • Can I give away food/drink items from my stand?
  • No. We do not permit exhibitors to bring food/drink into the venue for distribution from their stands.
  • Do I need to provide a risk assessment?
  • No, not unless you are setting up or running any stand/display larger than a table top display (pop-up banners are not included in this). We will however, require evidence that anything requiring power at your stand has been PAT tested.
  1. We have shipping labels available email : Conference.centre@hinxtonhall.org. Any items incorrectly labelled may be refused.
  2. We ask that exhibitors provide adequate information to their event organiser regarding size and quantity of any deliveries prior to the event. Deliveries by pallet will only be accepted by prior arrangement. We do not have any trolley facilities or staff able to assist with actively moving deliveries.
  3. When you finish packing up after your event, we kindly ask you to package your items ready for collection and take your outbound parcels to Reception to document ready for collection, ensuring they are clearly labelled with your name, company and address.
  4. Access
  5. A safe means of access must be used at all times. Usually this will be via the main automatic doors located at the front of the conference centre building. The building is open and front desk manned 24 hours a day. Exhibitors wishing to access the building to set up their stands must make prior arrangements through their event organiser.
  6. The dimensions of the main conference centre doors: 168cm wide/ 213cm tall.
  7.  Parking
  8. Parking for exhibitors is on a first come, first served basis and cannot be booked in advance. Exhibitors may stop in front of the building for offloading purposes only, at a prearranged time and should then move to the nearby car park D. Please do not park on the patio directly outside the conference centre, or the zebra crossing.
  9. Additional Information
  10. Smoking
  11. Hinxton Hall Conference centre operates a strict no smoking policy in all buildings. There are designated smoking areas within proximity to the conference centre. Please ask for directions at Conference Centre Reception.
  12. Toilets
  13. There are toilet facilities, including accessible toilet facilities which are located in the main reception of the conference centre building.
  14.  For any further information you may require please contact the Hinxton Hall Conference Centre Events Team:
  15. Conference.centre@hinxtonhall.org